Trust Safety

Want to Open a Trust Account?

Effective April 1, 2019, all law firms who wish to operate a trust account must complete two steps before opening a trust account.  First, the firm must apply to the Law Society for a practising lawyer to be approved as the firm’s trust account supervisor.  Secondly, the approved trust account supervisor must successfully complete the Society’s online Trust Accounting Fundamentals education program and examination.

The firm’s trust account supervisor will be responsible and accountable for the operation of the firm’s trust account(s), for the firm’s record keeping requirements and will be the contact person for communications with the Society regarding the firm’s accounting or record keeping.

For more information, see:

The Law Society of Manitoba Rules,
Part 5 Protection of the Public, Division 4- Financial Accountability Rules 5-41 to 5-56(2)

Trust Safety Program Guideline

Trust Safety Program – FAQs

Trust Accounting Fundamentals

The Trust Accounting Fundamentals education program is for members looking to qualify as a trust account supervisor.   It is also great resource for all practising lawyers and support staff.

Members ready to take the related exam can find it on cpdonline, using the same login ID and password that you use for the member portal. Be sure to set aside a sufficient amount of time to complete the 10 question exam once you open it. Note that if you exit the exam or close the window or browser you will not be able to resume your exam.

Payments to Teranet Manitoba LP (The Property Registry)

The Financial Accountability Rules accommodate electronic transfer of trust funds to Teranet for the purpose of eRegistration, but only in very narrow and specific circumstances.

To better understand the Law Society rules and requirements for firms using eRegistration and electronic funds transfer, you can link to:

  1. Land titles eRegistration & Electronic Funds Transfer
  2. Frequently Asked Questions

Estate Practice

For appropriate billing in estate matters, refer to the Court of Queen’s Bench as follows:

January 1, 2013: Rule 74.14 ‘Lawyers’ Fees and Disbursements in Estate Matters’ is effective for estates where administration or probate is filed in the court on or after January 1, 2013; and

July 1, 2017: Rule 74.14 amendments apply to any estate billing after July 1, 2017, including estates for which probate was filed in the court on or after January 1, 2013.

If you are appointed to act in a representative capacity and are not providing legal services, you are required to notify the Law Society within 30 days of beginning to act on the appointment, you must maintain books and records and you must produce those books and records to a Law Society auditor upon request.  Notification may be provided to the audit@lawsociety.mb.ca

Forms, Templates & Checklists

Forms

Templates

Pooled trust account (can also be used for restricted trust account)

Specific trust investment account

Checklists

Reconciliation review checklist

Accounting Record Examples

Red & Red LLP is a new firm.  Here you can follow the firm’s early months of trust account activity, including fact scenarios, books of original entry, client trust ledgers and monthly trust reconciliations for:

May, 20XX – First month of trust activity (pooled and specific trust investment accounts)

June, 20XX – Second month of trust account activity (pooled trust account)